Silver Creek Annual Meeting

Each year in January, Silver Creek holds an Annual Meeting for all Homeowners.

Key Objectives of the Meeting:

• Elections: Elect new members to the Board of Trustees.
• HOA Updates: Apprise Homeowners of key developments from the past year and the current financial/operational state of the HOA.

There are nine total positions on the Board of Trustees, serving staggered 3-year terms. Three vacancies are up for election each year, along with any temporary appointments filled since the previous meeting.

The next Annual Meeting and election will be held in January 2027.

Board of Trustees Elections Overview

• Vacancies are filled by election at the HOA Annual Meeting.
• Board members serve 3-year terms.
• To vote, you must attend in person or vote by Proxy through another member in attendance.

Running for the Board of Trustees

If you are interested in running:

1. Download and complete the Board Candidacy Declaration Form.
2. Submit your form to any Board Member, or send it by mail or email to silvercreekboardmembers@gmail.com.

Important Notes for Candidates:

• Nominations are not required for candidacy declarations.
• Candidates are encouraged to submit forms early, though declarations can be made up to the commencement of voting at the Annual Meeting.

Nominations & Write-In Candidates

• Can I nominate someone? Yes. Attendees (either in person or via Zoom) may nominate candidates prior to closing the floor for voting.
• Are Write-In candidates permitted? Yes. You may write in your choice(s) on the blank lines provided on your ballot.

Voting & Proxy Designations

Casting a vote requires one of the following:

1. In-Person Attendance: Cast your ballot directly at the meeting.
2. Member Proxy: Delegate your vote to another Homeowner attending the meeting.
3. Board Proxy: Write “Board Proxy” to randomly assign an existing Board Member physically present at the meeting to vote on your behalf.

CRITICAL NOTE: A proxy means another person in attendance votes for you. If your assigned proxy does not attend in person, your vote will not be counted.

Proxy Rules & Submission Guidelines

Governing documents require a quorum to hold an election. Please return your Proxy Designation form regardless of your attendance plans (forms include an option to declare in-person attendance).

• Submitting a Proxy: You can submit a proxy form via email, but you cannot vote directly through email.
• Revoking a Proxy: Proxies can be revoked in person at the meeting prior to voting.
• Deadline: All proxy forms must be received before the floor is closed for voting.

Returning Your Signed & Dated Form

Forms must be submitted via one of the following methods:

• In Person: Handed to any current Board of Trustees member.
• Mail: Sent via USPS to the HOA mailing address.
• Email: Sent from the email address on file with Silver Creek HOA to silvercreekboardmembers@gmail.com by 5:00 PM on the date of the meeting.

Attending via Zoom

• You may attend and participate in discussions/nominations via Zoom.
• Zoom links will be posted on the website Home Page and included in the meeting agenda.
• YOU CANNOT VOTE VIA ZOOM. If you attend via Zoom, you must submit a proxy to cast your vote.